Quick Privacy Summary
At KW Christmas Dreams, your privacy matters to us.
We only collect the information we need to connect you with our programs, gifts, or volunteer opportunities—and we never sell your information.
Here’s the short version:
What we collect: Your name, contact details, and any family information needed for program eligibility.
Why we collect it: To serve you, communicate with you, and make sure your participation goes smoothly.
Who sees it: Only our trusted volunteers and partners who help run the program.
Your choice: You can ask us anytime to see, correct, or delete your information.
Privacy Policy
Effective Date: August 7, 2025
KW Christmas Dreams (“we,” “our,” or “us”) is committed to protecting your privacy. We collect personal information only for the purpose of serving and supporting the families and individuals who participate in our programs. This policy explains what information we collect, how we use it, and how we keep it safe.
1. Information We Collect
We may collect the following types of information when you complete forms, register for assistance, volunteer, donate, or contact us:
Personal Information: Name, mailing address, email address, phone number, child and family details (only as needed for program eligibility).
Donation Information: Amount donated, payment method (processed securely by third-party providers; we do not store payment card details).
Website Information: IP address, browser type, and pages visited, collected through cookies or similar technologies for basic site functionality and analytics.
We do not knowingly collect information from children under 13 without parental consent.
2. How We Use Your Information
We use your information solely to:
Process and fulfill your program application.
Communicate with you about your participation, volunteer role, or donation.
Coordinate gift delivery or pickup.
Respond to inquiries or requests.
Maintain accurate program records and reporting (without identifying personal details in public reports).
We do not sell or rent your personal information to anyone.
3. Sharing of Information
We may share your information only in these limited cases:
With trusted volunteers or partners who help us operate our programs (e.g., gift delivery, eligibility verification), and only to the extent necessary for their role.
When required by law to comply with legal obligations or protect our rights and safety.
All partners and volunteers are expected to protect your information and use it only for the agreed purpose.
4. Cookies and Website Analytics
Our website may use cookies or similar technologies to improve site functionality and understand how visitors use our site. You can adjust your browser settings to refuse cookies, though some site features may not work as intended.
5. Data Security
We take reasonable measures to protect the personal information we collect, including secure storage, password protection, and limiting access to authorized personnel only.
6. Data Retention
We keep personal information only as long as necessary to carry out the purpose for which it was collected or as required by law. When no longer needed, information is securely deleted or destroyed.
7. Your Rights
You have the right to:
Request a copy of the personal information we hold about you.
Correct or update your information.
Ask us to delete your information from our records.
To make a request, please contact us using the details below.
8. Changes to This Policy
We may update this Privacy Policy from time to time. Any significant changes will be posted on this page with the updated date.
9. Contact Us
If you have questions or concerns about this Privacy Policy or our practices, contact us at:
KW Christmas Dreams
Email: kwchristmasdreams@gmail.com
Mailing Address:
PO Box 37
King William, VA 23086